NEW RELEASE

P-TECH PAYPRO

Complete Payroll & Payment Management System for Modern Businesses

Automate payroll processing, empower employees with self-service, and seamlessly integrate with LedgerPro accounting.

All-in-One

Payroll • Self-Service • Integration

OVERVIEW

Why P-TECH PAYPRO?

P-TECH PAYPRO is a complete payroll management system designed for the Malawi market. It streamlines the entire payroll lifecycle—from employee onboarding and payroll processing to payslip generation and financial integration.

99%

Time Saved

100%

Accurate Payslips

500+

Employees in 10s

24/7

Employee Access
Key Benefits
  • Process payroll in minutes, not days
  • Secure, encrypted payslips with password protection
  • Automated loan deductions and leave management
  • Seamless integration with LedgerPro accounting
  • Employee self-service portal accessible 24/7
FEATURES

Complete Payroll Solution

Everything you need to manage payroll, employees, and HR operations

CORE
Automated Payroll

Process payroll with automatic tax calculations, allowances, bonuses, and overtime. Supports Malawi PAYE tax bands.

SELF-SERVICE
Employee Self-Service

Employees can view payslips, apply for leave, request loans, and update their profile without HR intervention.

SECURE
Encrypted Payslips

Password-protected PDF payslips with employee ID as the password. Download and email capabilities.

HR
Leave Management

Define leave types, track balances, approve requests, and automatically calculate remaining leave days.

FINANCE
Loan Management

Record employee loans, set monthly deductions, track remaining balances, and auto-deduct during payroll.

REPORTS
Comprehensive Reports

Generate payroll summaries, cost reports, tax reports, and export to CSV/Excel for analysis.

INTEGRATION
LedgerPro Integration

Automatically export journal entries to LedgerPro accounting system. One-click export.

SECURITY
Role-Based Access

Granular permissions for Admin, Payroll Officer, HR Manager, and Employee roles with audit trails.

MODULES

Core Modules

User & Access Management
  • Secure login with username + password
  • Password policy enforcement (8 chars, 1 number, 1 uppercase)
  • Role-based access control (Admin, Payroll Officer, HR, Employee)
  • Complete audit logs of all user activities
Organization Setup
  • Company profile with name, tax ID, address, currency
  • Department and position management
  • Payroll frequency (Monthly or Bi-weekly)
  • Custom working days configuration
Employee Management
  • Auto-generated Employee IDs
  • Full employee records with contact details
  • Salary assignment and bank details
  • Contract upload (PDF, max 5MB)
  • Employee status tracking (Active, Terminated, On Leave)
Payroll Engine
  • Basic salary, allowances (Housing, Transport, Other)
  • Automatic PAYE tax calculation (Malawi bands)
  • Pension contributions (5% default, configurable)
  • Bonus and overtime adjustments
  • Gross Pay → Deductions → Net Pay calculation
  • Payroll locking to prevent edits after approval
Payslip Management
  • PDF payslip generation with professional layout
  • Password protection (Employee ID as password)
  • Download and email capabilities
  • Complete earnings and deductions breakdown
Loan Management
  • Multiple loan types (Salary Advance, Emergency, Staff, etc.)
  • Interest calculation and repayment tracking
  • Auto-deduction during payroll processing
  • Loan approval workflow (Pending → Active → Completed)
EMPLOYEE EXPERIENCE

Employee Self-Service

Empower employees with 24/7 access to their payroll and HR information.

View Payslips
Download encrypted PDFs
Apply Leave
Track remaining days
Apply Loans
Track repayment status
Update Profile
View employment details
Employee Dashboard
Welcome back, John Doe
MWK 2.5M
Monthly Salary
20 Days
Leave Balance
2
Active Loans
12
Payslips
INTEGRATION

Seamless Integration with LedgerPro

Automatically export payroll journal entries to your accounting system

PAYPRO
LedgerPro

One-Click Export
Export journal entries
Auto-Mapping
Accounts mapped automatically
Audit-Ready
Complete transaction trail
LedgerPro Ready

Journal entries exported in LedgerPro-compatible format

TECHNOLOGY

Built with Modern Technology

PHP 8.2+ MySQL 8.0+ JavaScript Bootstrap 5 bcrypt Encryption HTTPS Ready Responsive Design PDF Generation

Ready to Simplify Your Payroll?

Join businesses that have transformed their payroll operations with P-TECH PAYPRO.

Frequently Asked Questions

Everything you need to know about P-TECH PAYPRO

P-TECH PAYPRO is designed for businesses of all sizes. It handles 1 to 500+ employees efficiently. Pricing is tiered based on employee count.

Yes! The Employee Self-Service portal is fully responsive and works on desktops, tablets, and mobile phones.

After processing payroll, you can export a journal entry in JSON format. This is imported into LedgerPro, creating the corresponding accounting entries automatically.

Absolutely. All passwords are encrypted using bcrypt, payslips are password-protected, and role-based access ensures only authorized users see sensitive data. All connections use HTTPS.

Yes! Admin users can configure PAYE tax bands manually. This is useful when tax laws change or for different tax scenarios.

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